Although the 2018 BPS application window is not opening until Mid-March, there is still a fair amount going on and we will try to keep readers up-to-date over the coming weeks and months.
Adding Land
The ‘Add Land’ email route is available again as from 20th February. The deadline for ensuring land parcels are added in time for this year’s application is 5th May 2018. To use this method, email the RPA at [email protected] with ‘BPS 2018 Add Land’ in the subject title. Give the field parcel(s) number(s) you wish to be added and the SBI and Business name of where you want the fields to be linked to. A confirmation email should be received.
You can only add land by this method where the parcel is already mapped by RPA i.e already been claimed on. For land not previously mapped a paper RLE1 will need to be sent in to register new land. It is important to realise that all land that is mapped will be linked to an SBI called a Customer Land Link (CLL). The PLCD mapping update, has seen some land linked to the wrong SBIs and other land ‘lost’ which is why some may need to use this route. But where possible land should be transferred online. There is also the option to ‘remove’ land online, for land that is to be taken out of agricultural production or where this land has wrongly been linked to an SBI. There are however three situations where applicants cannot transfer or remove land online and a paper RLE 1 will be required;
- the ‘Holding Type’ says ‘Tenant’; or
- the’ % owned’ is not 100%; or
- transferring part of a land parcel
There is no reason why land is held as ‘Tenanted’ or less that 100% owned and the RPA are looking into ‘correcting’ this for future years. But for these types of transfers, the person acquiring the land could use the ‘Add Land’ email route, to ensure the land is on their application in time for submission in May. But note, the transferor should still put in an RLE1 otherwise there is a potential ‘dual claim’ issue as the ‘Add Land’ email route does not sever the CLL with the previous SBI and therefore the land parcel will be linked to both SBIs.
Hedge Layer
A new ‘hedge layer’ will be available under ‘View Land’ this year. It is not ready as yet, but may be before the application window opens. The ‘hedge layer’ will show for each land parcel, the length and location of hedges which are eligible for EFAs. There will be a ‘hedge’ tab at the top of each land parcel page, which will open a separate ‘hedge layer’ view at the bottom of the page for applicants to view the hedges mapped by Ordnance Survey. If applicants disagree with the mapped lengths and locations of hedges an RLE 1 will need to be submitted to request a change. Hedges will only be shown where they are EFA eligible i.e on or adjacent to fields where the ‘land cover’ is arable. Lengths of hedges used to satisfy EFA requirements in previous years will be pre-populated again this year in the Greening Section of the ‘form’ unless they are deemed as ineligible after this ‘hedge layer’ mapping exercise. The system will not pre-populate hedges where they are deemed ineligible. In theory this new tool sounds useful, as many applicants have turned to using hedges (and margins) to satisfy their EFA requirement instead of Nitrogen Fixing Crops (NFCs). The aim is to reduce the need for inspections, but ultimately it will be down to the applicant to ensure that the hedge length and location is eligible for EFAs
PLCD Mapping Changes
The Proactive Land Change Mapping (PLCD) exercise which took place during the second half of last year has resulted in a number of incorrect mapping updates. Under EU rules the mapping data must not be more than three years old. This is not a new requirement, it happened under SPS, but with online maps it is perhaps now more visual. However RPA has not undertaken the exercise since BPS commenced in 2015. It was going to undertake it prior to the 2017 application period but (thankfully) delayed it until afterwards. But this meant that about 1.6 million parcels were viewed with approximately 1.2 million amended at the back-end of last year. In the future, the RPA will maintain the mapping register (know as LPIS – Land Parcel Identification System) annually in the period January to March. This year about 150,000 parcels will be viewed, considerably less.
Even so, the extent of the mapping update undertaken in 2017 has resulted in an a lot more work to be done before claims can be submitted this year due to the number of in incorrect ‘land covers’ being remapped i.e arable land as permanent pasture, temporary boundaries being classed as permanent, parcels incorrectly merged, pifs wrongly removed, land parcels incorrectly added or removed from SBIs. This will mean that online maps will need to be checked carefully. In the main the only way to rectify these ‘errors’ is to send in an RLE1 and sketch map with ‘Unrequested change query’ on both. However, the RPA has said it will be shortly trialing a telephone route. This will be via their helpline, but will only be for simple mapping updates i.e.where a sketch map is not required. This could be where the ‘land cover’ for a whole parcel as been mapped as Permanent Crops where it should be Arable. Or where a pif has been incorrectly removed and it needs putting back.
Land Use Codes
The RPA has published the Land Use Codes for 2018. These can be found on Gov.UK at https://www.gov.uk/guidance/rural-payments-service-land-use-codes-2018 copies can be downloaded. The only change is that you can now claim for Spelt Wheat as a separate crop by using code AC96, although the the online system will show Samphire (!). The Land Use Codes have been made available now following the turning on of the ‘Land Use’ screen (see earlier article). Remember the codes are used when declaring land in the Land Use Screen; they should reflect the position on the ground on 15th May 2018 and will be used for BPS applications and also Countryside Stewardship.